WEEK 6

During this weeks meeting we discussed the fact that we could possibly negociate the theatre price down or maybe even get it for free. This is due to a few members of the team knowing family of the man who owns the theatre. It’s the people you know ay! We also found out that the only reason we were being charged for the theatre was because they are not able to make use it during the evening. As we do not need the theatre during the evening (as it is a daytime event) Charlotte and I decided to visit the Mowlem theatre and were able to talk to the owner about the possibility enabling other performances to commence during the evening. This would then mean we would not have to pay for the venue. This then lead to further discussions of get ins and outs and it has not yet been decided if it is possible to do this. If it is possible to lower the price this will enable us to save money for other equipment and personnel we may need to hire for the day of the event.

Although we have spoken to the theatre owner we have not as of yet negotiated a new price for the hire of the theatre.

This week the team and I also decided to extend the application deadline to a month before the event which will be the 24th June. The deadline had been extended before as the application where not out in time due to printing problems. However after a discussion at our weekly meeting we decided that we could find no reason why the deadline could not be extended enabling more people to enter the contest. Another reason for the extension it that we have found that there are not enough people that know about the event as of yet. For the next couple of weeks we are going to hit people hard with advertising the event which then leaves potential contestants two weeks to apply to take art in the show.

As we have changed the date there are various grounds I needed to cover to make sure people knew about it. Facebook has been useful in communicating with our contestants and emails have been sent to all members of the Facebook group. We have also decided to print new flyers designed to attract the audience on the day as well as new contestants.

As a team we sat down and discussed the idea of a new flyer. We found that the previous flyers and posters lacked major information needed. For example it didn’t really explain what the event was or who was involved within in. It was helpful having Jack, Jack and Izzy there for this because they know what will appeal to our market and we were able to adapt the language of the flyer to suit them. The new flyer is to be double sided A5 using the same artwork and borders as our previous ones. One side is aimed at potential part takers of the contest explaining that they could win money and how to apply and the other side was aimed at the audience for example parents and local residents explaining the event and inviting them along. I think this flyer will prove much more effective.

My job was to redesign the layout of the poster and making sure all relevant information is clear. It was then to be passed on to Izzy who will the put it into a programme on the computer. This meant that I was working closely with Izzy which was interesting as I haven’t worked with teenagers on a project in the past.