WEEK 1

This week was the first time to meet the team I will be working with on my placement. There are 9 members of the team including Police two social workers and three kids, which is great as it means there will be a diverse range of creativity and ideas. As we are full time workers for this event, Charlotte and I were asked to work alongside Matt to be the event and technical managers for this project and liase with all members of the team outside of meetings. I think it will be educational to work with Matt as he has a lot of experience with the technical aspects of projects and he also runs his own festival on a yearly basis.
All members of the group have different roles, the police deal with all licensing and legal issues as it is their forte, the social workers help with the creative and child protection issues and the kids work with us on the create aspect also, giving us an insight to what our target audience will be looking for. It was interesting in the meeting to see the different opinions come across which show their work background. After each meeting we have on a Thursday, we write up the minutes and assign jobs for each person for the following week. This have proved tricky this week as the event is so far away there are not as many jobs to go around.

I have also been asked to keep control of the budgeting for the project. As it is a community project we have managed to receive many grants through community partnerships meaning that the project is well funded. So far we have managed to receive £3100 in grants and from what I can gather from our meeting on Thursday we are able to get a few things in kind or for cut prices (such as the theatre) so its looking good! It is my job to keep the budget updated on a weekly basis making sure all expenses are accounted for including travel expenses and prize money for the contest.

This week I have also worked with the police on closing a road in Swanage for Saturday in order for us to do a Michel Jackson thriller style video shoot. The video will be edited and used as a viral advert to promote the event. For this we have been liasing with the police and council in order to book the road closure.
At the meeting this week the group worked together to write and layout the application forms and rules for the event. This meant working with Anneliese to fully understand the consent that need to be given from parents in order for their child to take part in the event. This was interesting as I love to learn about the legal aspects of projects like this.

As this event is a family and community event we had to make sure the rules stated that all acts must be suitable for a family audience and that no dangerous equipment was to be used for health and safety reasons i.e fire. It was hard trying to cover everything you needed to cover when writing the rules due to regulations without having to restrict what type of acts can apply!
I then wrote up the consent forms which were sent to the police to be put onto the Swanage Presents letter headed paper and printed.