WEEK 5

This week Charlotte and I focused on creating a street team to perform various circus type skills outside with live music. We thought that it would attract many people and will also be a chance for contestants to practice their act to the general public outside. As a pair Charlotte and I we discussed the idea of creating an outside display of activities where contestants would have the chance to perform their acts before going onto the main stage in the theatre and in between having bands playing on the stage. We also discussed acts such as stilt walkers walking and displaying their skills through the small town to attract interest and flyer for the event.

We then proposed this idea to the rest of the team who though it would be a brilliant idea and that it would create a good atmosphere to the day. We then went on to enquire and advertise the fact that we were looking for private performers who do these types of acts to perform on the days of the event. We are hoping to hear back from then but if we do not we will then look for companies that hire out performers. This can be just as effective but can also turn out to be quite expensive.

We also got in contact with a few bands local to the area who may be interested in playing outside of the theatre. We are currently liasing with three bands one of which is a carnival band called the Spiderman band which is a popular local band that may be interested so hopefully we will hear back from them with a quote within the next week so we are able to make a decision on which one to use.
Putting together this street team and enquiring about various acts took up a lot of time this week but it was enjoyable to do and Charlotte and I were thrilled they the rest of the team loved the idea.

As well as my weekly budgeting task the only other task I had had this week is to answer the many emails that have come through on the Facebook about the event. I found that a few of the emails were general enquires about the event from parents of potential contestants. To save time I wrote a standard email that explained the event, where it is and when it is and who is organising the event, this could then be sent to those enquiring about the event.

I also found that many people were getting in contact with us asking if we could send through the application to them directly via email. As we only have print out copies that are at several places in the town, charlotte and I proposed the idea to have an electronic cope that could be sent out and then printed off. The team agreed that this would be a good idea and would improve accessibility to apply for the contest. We then went about typing up the applications and rules and formatting them to be sent out. We had to make sure that the file was a read only file so that people were not able to change any information on the file.